In today’s fast-paced business environment an increasing number of CFOs, Finance Directors, and Accounts Payable Managers are turning to PaperLess to automate invoice processing, invoice approval workflows, and purchase order management. Fully integrated with Sage 50, Sage 200 Professional, Sage 200 Standard, Sage Intacct, Xero, and SAP Business One, PaperLess is the go to solution for CFOs looking at transforming accounts payable (AP).
This article explores why finance professionals are switching from legacy systems and rigid platforms like Dext and Zahara, and choosing PaperLess as their AP automation solution of choice.
The Ultimate Accounts Payable Automation Software with AI-Powered OCR
PaperLess offers an all-in-one AP automation solution with:
- AI-powered OCR for fast and accurate invoice data capture
- Automatic invoice posting to your accounting system
- Online invoice approval workflows
- Automatic PO matching
- Budgeting & cost control
- E-invoicing via PEPPOL
- Live lookups of invoices from accounting software
Everything is designed to reduce manual work, improve data accuracy, and give finance teams full control over AP processes from start to finish.
Seamless Integration with Sage, Xero, and SAP Business One
Unlike other AP automation software which rely on rigid platforms that limit what you can do, PaperLess seamlessly integrates with:
- Sage 50
- Sage 200 Professional & Sage 200 Standard
- Sage 200 Evolution
- Sage Intacct
- Xero
- SAP Business One
This seamless integration gives Accounts Teams access to real-time data exchange, automatic invoice linking to transactions, and faster processing — all within your current accounting ecosystem.
Why PaperLess is Replacing Dext, AutoEntry & Zahara
The truth is that and increasing number of CFOs using Dext, Zahara, AutoEntry and others are switching to PaperLess because this powerful AP Automation software offers:
- Unlimited Invoice Processing – No limits or surprise fees based on invoice volumes
- Flexible Workflows – Customise fields and approval rules to fit your internal processes
- Full Automation – From invoice capture to posting, approval, and PO matching
- Audit-Ready – All documents are linked to transactions for instant retrieval
With PaperLess, you’re no longer stuck with platforms that lack flexibility or charge based on usage.
Most Searched Questions Answered
How do I approve POs in Sage?
With PaperLess PO Requisition, you can approve POs based on supplier, department, project, and more — directly from your browser or mobile. It integrates with Sage so approved POs are automatically synced.
How do I match invoices to POs in Sage or Xero?
PaperLess PO Matching automatically compares the invoice to the PO. If it matches, PaperLess closes the PO and posts the transaction to Sage or Xero.
Can I define multi-level approval workflows in Sage?
Yes, with PaperLess you can set up structured, multi-level invoice and PO approval workflows with user-specific limits.
How do I retrieve invoices in Sage or Xero?
Simply click on a transaction line in your accounting software and instantly view the linked invoice and full approval history.
Key Benefits of PaperLess
PaperLess has many benefits, including:
- AI-powered OCR, which automatically captures invoice data so you don’t have to enter it by hand.
- Invoice approval that is completely automated: set rules, approve on a computer or phone, and keep track of the status.
- Invoice Archive & Lookup: You can look up and find all of your invoices that have been archived.
- Company Inbox: Use smart rules to automatically process invoices that come in by email.
- PO Matching: Automatically match invoices to POs, close matched POs, and post to accounting.
- E-Invoicing through PEPPOL: Get and process e-invoices to stay in compliance.
- Budgeting Module: Set and keep an eye on budgets for each supplier, project, department, or cost centre.
- Custom Workflows: Change PaperLess to fit your own approval and internal control processes.
Cost Savings You Can Achieve with PaperLess
On Invoice Approval:
- Up to 80% time saved per invoice
- Lower risk of late payments and penalties
- Elimination of manual approval chasing
On PO Matching:
- Up to 90% reduction in manual PO validation
- Faster posting with fewer errors
- Reduced invoice disputes with suppliers
Overall AP Automation:
- Fewer resources needed for AP admin
- No pricing per invoice or transaction – Unlimited processing included
- ROI typically within 3-6 months
What You Gain with PaperLess
- Real-Time Visibility & Control
- Faster Month-End Closing
- Improved Supplier Relationships
- Audit-Ready Documentation
- Scalable Solution with No Extra Admin
- Competitive Advantage via Digital Transformation
Request Your Free Demo Today
If you’re still using Dext, AutoEntry, Zahara, or relying on manual AP processes, now is the time to upgrade. Discover why finance teams across the UK and Ireland are switching to PaperLess.
Book Your Free Demo Now and see PaperLess in action.
