Manage all Non-Accounting Documents with PaperLess Non-Accounting Archive

Manage Accounting & Non-Accounting Within One Single System

Full Control Over Business Documents

You can now manage both your accounting and non-accounting documents in PaperLess with the PaperLess Non-Accounting Archive. This powerful module enables Accounts Teams to create their own document tree and search fields.

With this module of PaperLess, users can easily organise all non-accounting-related documents and retrieve them in seconds. In addition to the powerful search features, PaperLess also allows you to restrict access to folders, enabling you to maintain control over who can see what, even for non-accounting documents.

The PaperLess Non-Accounting Archive means that you and your colleagues can easily collaborate, archive, and retrieve documents when needed, using the comprehensive search features of the metadata stored with each document.

With built-in subscription and reminder management, this powerful document management feature makes it effortless to manage your recurring subscriptions and set automated reminders—helping you stay on top of important deadlines and never miss a renewal again!

PaperLess Document Recognition is also available for non-accounting documents, allowing you to automatically capture the data from these documents and archive them once all data is detected. This eliminates the need for manual archiving, as PaperLess seamlessly handles the process for you.

In addition to automating invoice processing routines, companies using Sage, Xero, or SAP B1 can now use PaperLess recognition features to automatically process non-accounting documents as well.

Integrates with

Subscription & Reminder Management

This powerful document management feature of PaperLess Non-Accounting Archive makes it effortless to manage your recurring subscriptions and set automated reminders—helping you stay on top of important deadlines and never miss a renewal again!

What Can You Do with PaperLess Subscription and Reminder Management?

Automated Notifications: Get alerts ahead of renewal dates and payment deadlines.
Seamless Document Linking: Access related documents directly from the reminder—no more searching through folders.
Customised Alerts: Set notifications for email, in-app, or both.
User-Specific Notifications: Assign alerts to the right people within your team.

Why This Matters:

Managing subscriptions manually can lead to missed renewals or lost documents. With PaperLess Subscription and Reminder Management, you’ll improve efficiency and reduce the risk of non-compliance.

Subscription Management

Manage all subscriptions, contracts and business documentation within PaperLess Non-Accounting Archive.

Automated Reminders

Set automated reminders to stay on top of important deadlines and never miss a renewal again. Email and in-app notifications give users full control and visibility over renewal deadlines and notice periods.

Document Approval Workflow

Streamline document approval and keep the full audit trail of the approval process with the powerful document approval features available in PaperLess.

Automated Document Data Capture

Capture all relevant data from documents with the powerful data capture software available with PaperLess Document Management.

View Case Studies

since most fields of the purchase invoices are already filled and I can therefore quickly see where further action is required. This saves me a lot of time.

MullerVisual Communication

Bart Schultz

The automation has reduced workload, minimised posting errors and freed up valuable staff time.

Monpellier Limited

Beth Marr

PaperLess is truly the leading product and it has changed the way we do accounting.

Kjøs Regnskap

Olav Kjøs, Managing Director

Frequently Asked Questions:

How does centralisation strengthen compliance?

Centralising documents within a structured archive reduces the risk of loss or misplacement. It improves traceability, simplifies audit preparation, and ensures documentation is consistently managed under defined governance policies.

Can documents follow approval workflows?

Yes. Non-accounting documents can be routed through structured approval workflows similar to invoice approvals. Each approval action is recorded in a digital audit trail, providing full traceability and strengthening internal governance.

Are renewal reminders supported?

Yes. Automated reminders can be configured for contract renewals, subscription expiries, and compliance deadlines. Notifications can be delivered via email or in-app alerts, ensuring critical dates are not missed and improving operational continuity.

Can document access be restricted?

Yes. Access permissions can be configured at both the folder level and the individual user level. This ensures sensitive documents such as HR records or contractual agreements are only visible to authorised personnel. Controlled access strengthens governance and protects confidential business information.

What is non-accounting document management?

Non-accounting document management centralises operational documentation such as contracts, subscriptions, HR records, compliance files, policies, and internal documentation within a structured digital archive. Instead of storing critical documents across shared drives, email folders, or physical cabinets, organisations manage them within a controlled environment linked to their financial workflows. By consolidating accounting and operational documentation within one governed platform, businesses reduce document loss, strengthen permission controls, and improve compliance oversight. Structured metadata, searchable fields, and approval workflows ensure documents are accessible, auditable, and securely managed across departments.