PaperLess Expenses – Smart Receipt Capture

The Ultimate Receipt Capture & Approval Software

Receipt Capture Software

PaperLess Expenses enables Accounts Teams to take full control of the company’s expenses and receipt processing. Designed to seamlessly integrate with Sage 50, Sage 200, Sage Intacct, Xero, SAP Business One and Orderwise, this powerful receipt capture software makes capturing, submitting, approving, and posting expenses faster, easier, and more accurate, while also giving finance teams full visibility and control.

With PaperLess Expenses, your team can submit receipts, expenses and mileage claims anytime, anywhere. With mobile expense capture it is as easy as snapping a photo of your receipt using the PaperLess mobile app and submit it instantly. For users that prefer to submit receipts via the web, web-based submission is also available, just upload receipts and let the receipt capture features fill-in the expense details directly from your browser.

PaperLess makes it quick and easy to submit receipts for approval, whether you’re at work or on the road. Simple and easy to use, PaperLess offers the best expense capture software for Accounts Teams dealing with large volumes of receipts and expense claims.

PaperLess Expenses is the smarter, faster, and more secure way to manage receipts, expenses and mileage claims. Whether you’re processing expenses for a small team or a large organisation, PaperLess helps you cut costs, save time, and gain total control — all while integrating seamlessly with your accounting system.

Integrates with

PaperLess Expenses - A faster way to approve receipts

Say goodbye to approving receipts via email and getting receipts lost during the approval process. PaperLess Expenses offers a powerful built-in receipt approval software workflow, ensuring that every receipt and claim is reviewed, tracked, and authorised according to your company’s policies.

With PaperLess Expenses, users can approve single receipts or entire expense claims either via the web or mobile app. With a powerful approval dashboard, Finance Managers gain real-time visibility over expenses pending approval and can easily track all receipts pending approval or flagged for review in a clear and auditable trail.

With PaperLess Expenses, managers and finance teams stay in full control of every step of the receipt approval process so that no more time is spent on tracking receipts.

Automatic Creation of Expense Claims

No more spreadsheets or manual claim building. PaperLess Expenses automatically creates expense claims from the receipts that the different users send in. This saves time that would have been spent making Excel files whilst ensuring higher data accuracy levels by eliminating manual data entry errors.

Users can either send in separate receipts for approval or make a claim for all expenses for the month. This gives users using PaperLess Expenses, enough flexibility to adapt the software to their requirements and needs.

PaperLess Expenses automatically builds a claim preview based on the receipts submitted by the user. This claim can be used by users approving expenses to have a quick overview all receipts that form part of the expense claim form. This automation not only saves time by automatically capturing receipt data and creating expense claim forms but it also makes sure that the data is more accurate and follows the company’s approval rules, cutting down on administrative time and mistakes in expenditure reporting.

Seamless Integration & Live Data Access

PaperLess Expenses is fully compatible with your accounting program, automatically posting authorised expenses without you having to enter data by hand or upload files to your accounting software. This integration also makes sure that all account and tax codes are read straight from the accounting software, which eliminates mistakes and the use of the wrong codes:

Seamless integration with Sage 50, Sage 200, Sage Intacct, SAP Business One, Xero, and Orderwise

Automatic posting of receipts and claim forms to Sage, Xero, SAP Business One and Orderwise

Live lookup of receipts and expense claims forms from within your accounting software

This tight integration means finance teams can instantly verify claims, retrieve receipts, and match transactions — all without leaving their accounting environment.

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Receipt Capture Software

Powerful receipt capture software fully compatible with Sage, Xero and SAP Business One that automatically extracts all data from receipts, including receipt dates and amounts.

Best of all, PaperLess Expenses integrates directly with your accounting system. Approved expenses are posted automatically, complete with the correct account and tax codes — no manual entry required.

Receipt Approval Software

PaperLess Expenses offers a powerful built-in receipt approval software workflow, ensuring that every receipt and claim is reviewed, tracked, and authorised according to your company’s policies.

Automatic Creation of Expense Claims

PaperLess Expenses automatically creates expense claims from submitted receipts, giving users the flexibility to submit individual expenses or a monthly claim — and generating a preview for fast, accurate approval.

Easy to Manage Mileage Claims

With PaperLess Expenses, claiming mileage has never been easier. Employees can quickly submit mileage claims and attach fuel receipts or supporting documents in just a few clicks. Simply set up your company’s standard and discounted mileage rates, and PaperLess will automatically calculate the cost of each trip — saving your finance team valuable time and eliminating errors. Fast, accurate, and fully integrated with your accounting system, PaperLess Expenses makes managing mileage claims effortless.

Real-Time Expense Overview

From one simple dashboard, Finance Managers can see every stage of the expense process — from expenses being created to those awaiting approval, and even historic claims.

With real-time visibility and control, your business stays compliant, efficient, and always audit-ready.

Seamless Integration

Designed to seamlessly integrate with Sage 50, Sage 200, Sage Intacct, Xero, SAP Business One and Orderwise, PaperLess Expenses automatically posts receipts and expense claims directly into your accounting system.

Receipt Live Look-up

Due to the seamless integration with Sage, Xero and SAP Business One, with PaperLess Expenses, Finance teams can even search and view receipts and expense claims directly from within their accounting software, making verification and reporting effortless.

Experience Invoice Processing Automation

View Case Studies

PaperLess makes life so easy in accounts payable; I never want to work without it!

Associated Air Services

Kirsten Edwards

…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.

CPL Learning

Kurt Roberts, Director of Commercial Operations & Head of Finance

PaperLess as an extremely valuable tool for me as a manager to crosscheck sales invoices with purchases…

Grenland Data Manager

Morten Paulsen

Frequently Asked Questions:

Does PaperLess support mileage claims?

Yes. Mileage rates can be configured within the system to reflect company reimbursement policies. The software automatically calculates reimbursement amounts based on distance and predefined rates, ensuring accurate and consistent mileage processing.

How does expense automation improve financial control?

Expense automation enforces structured approval workflows before reimbursement occurs. Managers gain real-time visibility over employee spending, ensuring policy compliance and preventing unauthorised or inaccurate claims from being processed.

Are expense claims generated automatically?

Yes. Captured receipts are automatically grouped into structured digital expense claims. This removes the need for manual consolidation in spreadsheets and ensures that claims follow predefined approval workflows. Automated claim creation improves efficiency while maintaining financial oversight.

How does receipt capture work?

Employees upload receipts using a mobile app or web interface. The system uses OCR technology to extract structured financial data such as date, supplier, VAT, and total amounts automatically. By eliminating manual typing, receipt capture reduces data entry errors and accelerates expense submission while maintaining accurate documentation for audit and compliance purposes.

What is expense management software?

Expense management software automates the full employee expense lifecycle, including receipt capture, expense claim submission, approval workflows, reimbursement validation, and posting into accounting systems. Instead of relying on spreadsheets, manual reimbursement tracking, or email-based approvals, it introduces structured digital workflows that enforce financial controls. Employees submit receipts via mobile or web, OCR technology extracts financial data automatically, and claims follow predefined approval hierarchies before posting. This improves visibility over employee spending, reduces reimbursement delays, strengthens compliance, and ensures a complete audit trail for every claim processed.

PaperLess Expenses – Smart Receipt Capture

The Ultimate Receipt Capture & Approval Software

Receipt Capture Software

Integrates with

PaperLess Expenses - A faster way to approve receipts

Automatic Creation of Expense Claims

Seamless Integration & Live Data Access

Receipt Capture Software

Receipt Approval Software

Automatic Creation of Expense Claims

Easy to Manage Mileage Claims

Real-Time Expense Overview

Seamless Integration

Receipt Live Look-up

Experience Invoice Processing Automation

Associated Air Services

CPL Learning

Grenland Data Manager

Frequently Asked Questions:

Learn About Other Features

Invoice Approval

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