Many finance teams still find themselves spending far too much time on manual invoice entry — often more than 80% of their workload. As organisations continue pushing for efficiency and better financial visibility, it’s no surprise that Accounts Payable automation has become a key focus area. Businesses adopting AP automation typically see dramatic results too, with approval cycles often cut by well over half.
When you look at those results, one thing becomes obvious: if you want a faster, smarter accounts process, you need a proper AP automation solution in place. For companies using Sage, Xero, SAP Business One or OrderWise, PaperLess has been gaining strong momentum as the go-to platform for streamlining invoice processing from receipt through to posting.
PaperLess Company Inbox — smarter invoice capture and approval
Integrations Available: Sage 50cloud, Sage 200 Professional, Sage 200 Standard, Sage Intacct, Xero, Orderwise and SAP Business One
Why finance teams keep choosing PaperLess
PaperLess is a Sage Approved add-on, designed to work directly with Sage 50, Sage 200 and Sage Intacct, while also integrating seamlessly with Xero, SAP Business One and OrderWise.
The main appeal? It brings every key element of the AP journey into one place — invoice data capture, automated approval workflows and direct posting into the accounting system. No jumping between tools, no manual re-keying, no more scanning and storing PDFs by hand. Everything simply flows.
Another reason behind PaperLess’ growth is word of mouth. Once teams experience automated invoice processing, they rarely want to return to manual methods — and many ask for PaperLess when they join a new organisation. That kind of genuine user loyalty speaks volumes.
In short, PaperLess is proving popular because it delivers real-world results: less manual work, quicker approvals and a more controlled, reliable invoice process that fits directly into existing accounting systems.
What does PaperLess actually do for AP teams?
When invoices come in, PaperLess AI-OCR basically jumps in and does the boring work for you. It reads the invoice, pulls the key details out, and sends everything straight into your accounts system — whether you’re using Sage, Xero, Orderwise or SAP Business One. So instead of typing things in line by line, the system handles it automatically.
But that’s only half of it. PaperLess also attaches the invoice to the transaction in your accounting software. No more digging through email folders trying to find the PDF someone forwarded months ago. You just open the transaction in Sage/Xero/Orderwise/SAP B1 and the invoice is sitting there ready for you. Most teams end up saving hours every week just from that part alone.
And what about approvals?
Invoice approvals can be one of the slowest parts of the process — someone is off sick, an email gets missed, a manager forgets to check their inbox… and suddenly suppliers are chasing for payment.
PaperLess stops that happening. With PaperLess Invoice Approval, invoices automatically go to the right people, you can track who has approved what, and nothing gets lost in the shuffle. Teams using it usually say approvals move much faster and everything feels more “under control” instead of constantly chasing.
Delays in approving invoices on time are one of the most common bottlenecks in the accounts payable process. Independent studies have shown that businesses using a structured invoice approval system can reduce approval times by around 65%, simply by removing manual handovers and giving teams better visibility and control.
This is exactly why so many organisations choose to activate PaperLess Invoice Approval alongside their AP automation. It gives finance teams a clear, trackable workflow and ensures invoices move through the approval chain smoothly — without getting lost in inboxes or sitting unnoticed on someone’s desk.
Can it get even more automated than that?
Yes — with PaperLess Company Inbox.
That’s where the real time-saving kicks in. If your invoices match a purchase order, PaperLess can just post them straight in. No keying in, no checking line by line. Your team only needs to look at the odd one that doesn’t match and sort that out.
So instead of spending your day processing invoices, you’re just dealing with the exceptions — the system handles the rest.
Want to see it working in real life?
It’s much easier to understand when you see it.
Book a free demo and we’ll walk you through how finance teams are using PaperLess to cut invoice admin and speed everything up across Sage, Xero, Orderwise and SAP B1.
