The Ultimate Technology to Control Costs and Manage Budgets

Gain Full Visibility and Control Over Your Budgets and Spending Today

PaperLess Budget & Spending Control

Companies using Sage 50, Sage 200 Professional, Sage 200 Standard, Sage Intacct, Xero, Orderwise and SAP Business One can streamline cost management, improve budget visibility, and gain greater control over spending with the PaperLess Budget & Spending Control.

With PaperLess’ powerful cost control and budgeting features, you can start controlling your costs today.

Designed to adapt to your business needs, you can control spending by: Supplier, Nominal Code, Department, Project, and Cost Code.

Spending limits and cost control thresholds can be configured annually, quarterly, or monthly, providing flexibility to match your operational requirements.

PaperLess takes financial visibility to the next level with comprehensive reporting tools. Analyse transactions against your predefined budgets, enabling smarter cost management and informed decisions for future projects.

Integrates with

PaperLess Budget & Spending Control

PaperLess PaperLess Budget & Spending Control is the ultimate solution for effortlessly monitoring, managing, and controlling company budgets and spending. This powerful feature provides real-time in-app and email notifications, alerting users whenever transactions approach or exceed predefined budgets and spending thresholds.

Gain Full Visibility

Instantly track spending, budgets nearing their limits, exceeded budgets, and even committed costs like purchase orders.

Avoid Budget Overruns

Receive real-time notifications when transactions approach or exceed budget limits.

Stay Flexible

Choose to block transactions that exceed budgets or allow them with full visibility and notifications to budget owners.

Customise Budgets

Define budgets by supplier, nominal, department, project, cost code, and more—tailored to your company’s needs.

Powerful Reporting Tools

Analyse transactions, monitor spending trends, and identify cost-saving opportunities.

Seamless Integration

Works perfectly with Sage 50, Sage 200 Professional, Sage 200 Standard, Sage Intacct, Xero, Orderwise and SAP Business One.

Experience Invoice Processing Automation

View Case Studies

PaperLess as an extremely valuable tool for me as a manager to crosscheck sales invoices with purchases…

Grenland Data Manager

Morten Paulsen

Pricing was competitive to start with, and the value we've got out of it has more than justified what we've paid.

Spreadex

Nick Brown

... everyone in the company was able to easily authorize invoices as well as to retrieve previously approved invoices

Hallquar Engineering Services

Frequently Asked Questions:

Why is real-time monitoring critical?

Real-time monitoring allows organisations to identify financial risks before they escalate. Instead of discovering overspending after month-end reporting, finance teams can intervene proactively, maintaining cost discipline and protecting profitability.

Does PaperLess track committed costs?

Yes. PaperLess includes committed costs such as approved purchase orders alongside posted invoices when calculating budget consumption. By factoring in future obligations as well as actual spending, the system improves forecasting accuracy and provides a more complete financial picture.

Can budgets be defined by department or project?

Yes. Budgets can be structured to reflect organisational requirements, including supplier, department, project, cost code, or nominal account. This flexibility allows businesses to align budget monitoring with operational structures and reporting needs, improving visibility and financial accountability across teams.

How does PaperLess prevent budget overruns?

PaperLess monitors transactions continuously against predefined budget limits. When spending approaches configured thresholds, the system generates real-time alerts via email or in-app notifications. Organisations can also configure the system to block transactions that exceed approved budgets, ensuring that cost controls are enforced automatically before overspending occurs.

What is budget control software?

Budget control software is a financial management tool that monitors actual and committed spending against predefined budgets in real time. Instead of relying solely on retrospective reports after month-end, it provides live visibility into financial performance as transactions occur. By tracking both posted invoices and committed costs, such as approved purchase orders, budget control software strengthens forecasting accuracy and cost discipline. It enables finance leaders to intervene proactively when spending approaches defined thresholds, reducing the risk of overspending and improving financial governance across departments and projects.