Automate Your Purchase Order Approval Workflow

Key Benefits of PaperLess PO Requisition

Create and approve purchase orders in Sage, Xero & SAP B1

PaperLess PO Requisitions is a powerful purchase order approval software that streamlines the purchase order requisition approval process and enables you to create purchase orders directly within Sage, Xero and SAP Business One. This intuitive system allows accounts teams users to easily generate and send requisitions for approval. Fully compatible with Sage 50cloud, Sage 50 Accounts, Sage 200 Professional, Sage 200 Standard, Sage Intacct and SAP Business One this PO Approval Software integrates seamlessly with your accounting software to enhance both PO and invoice approval processes.

With PaperLess, you can approve purchase order requisitions via a web browser or mobile app, both fully integrated with your accounting package, making the approval process faster and more flexible.

PaperLess PO Requisitions will increase efficiency by automating the creation, approval, and raising of purchase orders in Sage, Xero or SAP B1, reducing manual input and time spent on administrative tasks. Additionally, this powerful requisition software provides better control by offering full visibility over the approval process, ensuring that all requisitions are properly reviewed before being posted.

Seamlessly integrated with the accounting software, PaperLess improves workflow and data accuracy, giving you greater control over your purchase order processes and enhanced efficiency, allowing you to focus on more strategic business tasks.

Integrates with

How PaperLess Purchase Order Requisitions Work

PaperLess PO Requisition Software seamlessly integrates with Sage, Xero, and SAP Business One to fully streamline the process of approving requisitions and raising purchase orders.

When creating a requisition, PaperLess automatically checks if automation rules have already been set up. If rules exist, PaperLess will automatically create the requisition workflow. If no automation rules are in place, users can manually create the PO requisition workflow.

The requisition will then go through the approval process defined for purchase orders, and all the user receiving it needs to do is review and approve it.

Once approved, PaperLess automatically converts the requisition into a purchase order in Sage, Xero, or SAP Business One. Additionally, PaperLess allows users to easily receive goods and instantly update stock levels. To receive the goods, simply log into PaperLess, go to your list of pending purchase orders, and process the receipt.

As with all other PaperLess features, thanks to seamless integration with Sage, Xero, and SAP Business One, Accounts Teams can easily retrieve the requisition approval history through a live lookup directly from within the corresponding purchase order in Sage, Xero, or SAP B1. This eliminates the need to spend time checking who approved a purchase order, on what dates, and with which comments—everything is easily accessible directly within the accounting software.

PaperLess PO Requisitions is the best solution for Sage, Xero, and SAP Business One users who want to save time, reduce errors, and improve efficiency in their purchase order approval workflow. With PaperLess Purchase Order Requisition, approving purchase orders becomes a simple and straightforward process.

Don’t wait any longer—book a free online demo of PaperLess Purchase Order Requisition and discover why thousands of Sage, Xero and SAP B1 users have already chosen PaperLess as their preferred software to streamline purchase order approvals.

With PaperLess PO Requisitions, you can:

Create and submit requisitions for approval with ease.
Set up multiple authorisation rules and approval thresholds.
Automate Purchase Order approval based on Amount, Supplier, Nominal Code, Department, Project, and Cost Code.
Monitor and control the status of requisitions and purchase orders.
Receive goods via PaperLess and automatically update stock levels in Sage, Xero or SAP B1.
Restrict the list of nominal and tax codes requisition users have access to.
Create new requisitions based on requisition templates or historical requisitions.
Access powerful reports to analyse requisitions pending approval, purchase orders pending delivery, and historical purchase orders.
Access the requisition approval history directly from the PO in Sage, Xero and SAP B1.

Experience Invoice Processing Automation

View Case Studies

It makes it quick and easy to figure out who and what is causing holdups in the authorisation process, I can easily see how long users have had documents so there are no excuses like ‘mistaken/lost emails’ or technical errors and we can follow up with resolutions

Ladhar group of companies

Accounts Team

The installation of PaperLess means we will have a significantly better control and faster processing of our invoices

Norges TakseringsForbund

Amazing, so much quicker and easier to access information.

Shufflebottom

Nicola Duggins at Shufflebottom

Frequently Asked Questions:

What is purchase order requisition software?

Purchase order requisition software automates the submission, approval, and conversion of purchase requests before spending commitments are made. Instead of informal email requests or verbal approvals, employees submit structured digital requisitions that follow predefined approval workflows. By enforcing approval before purchase orders are raised, organisations gain real-time visibility over committed costs and prevent unauthorised procurement. PO requisition software strengthens financial governance by aligning operational purchasing activity with budget controls and internal policies. It ensures that spending decisions are authorised before liabilities arise, reducing financial risk and improving accountability across departments.

How does requisition approval improve governance?

Requisition approval ensures that spending is authorised before a purchase order is generated. By requiring structured approval workflows, organisations gain visibility over committed costs in advance. This prevents maverick spending, aligns procurement with budget controls, and strengthens financial discipline across operational teams.

Can approval workflows be customised?

Yes. Approval hierarchies can be configured to reflect organisational structure, departmental responsibilities, and monetary thresholds. This flexibility ensures that requisitions are reviewed by the appropriate decision-makers while maintaining efficiency for routine purchases.

What occurs after approval?

Once a requisition is approved, it is automatically converted into a formal purchase order within the system. This eliminates duplicate data entry and reduces the risk of manual errors. The structured transition from requisition to purchase order ensures accurate procurement documentation and improved financial traceability.