The document management solution created by the Sage Platinum Developer Partner, PaperLess Europe, is enabling CFOs, Accountants, Bookkeepers and many other finance professionals across UK and Ireland to automatically scan invoices and all other accounting documents directly into Sage 50cloud, Sage 200cloud, Sage 200 Standard Online and Sage 200 Extra Online. Businesses can scan paper invoices or drag and drop electronic invoices from their emails or computers directly into PaperLess and with PaperLess Company Inbox companies can also fully automate all invoices received by email.
The truth is that PaperLess has changed the way CFO’s, Finance Directors and many other finance professionals look at invoice processing routines and they have realized that the best way to automate document management processes and invoice processing routines is to not only have all documents scanned into digital format as soon as they are received but also to use OCR technology to automatically extract all data from the invoices.
THE QUESTION IS, WHAT TO DO WITH THAT DATA CAPTURED FROM THE INVOICES?
Well, that is why Sage users preferred option is PaperLess Document Management, a powerful document management solution with built-in OCR technology that integrates seamlessly with Sage 50 and Sage 200 allowing Sage users to automatically have all their data posted into Sage and also have all their accounting documents directly linked to Sage transaction lines. Document retrieval can then be done via a simple look-up directly from within Sage.
HOW DOES PAPERLESS INVOICE SCANNING FOR SAGE WORK?
Businesses can now scan invoices and manage their complete workflow process online within one workspace so companies can save time, increase profit and reduce risk. PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.
After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage.
The seamless integration between PaperLess Invoice Scanning Software and Sage 50 and Sage 200 means that Sage users simply need to scan invoices, automatically extract the data, review the information and then post the transactions to Sage. PaperLess does the posting and, at the same time, it links the documents directly to Sage accounting lines, meaning that retrieval can be done directly from within Sage.
Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage. If your business is still looking for an effective invoice scanning solution, PaperLess is a valuable complementary solution for Sage that scans invoices for your organisation more efficiently and securely.
PaperLess Document Management for Sage handles multiple suppliers with multiple document formats. PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.
HOW CAN SAGE USERS HAVE THE APPROVAL AUDIT TRAIL DIRECTLY LINKED TO SAGE ACCOUNTING LINES?
CFO’s, Accountants, Bookkeepers and many other finance professionals are streamlining the document approval process within companies while, at the same time, ensuring that they have the complete audit trail of the approval process directly linked to transactions both in Sage 50 and Sage 200.
As all other features of PaperLess Document Management software, the document flow is also seamlessly integrated with Sage. With a powerful set of automation tools you can set-up automatic workflows and notifications, meaning that documents can be brought into PaperLess, have their data automatically extracted by PaperLess Automatic Invoice Recognition and then based on the supplier, department, cost unit responsible or department have the documents automatically sent for approval.
WHY ARE SAGE USERS CHOOSING PaperLess?
Well, that is because PaperLess Document Management offers automation levels that only a Sage Platinum Developer Partner can achieve. A powerful solution which had its quality recognised by Sage UK itself who distinguished PaperLess software solutions with the certification for both Sage 50 and Sage 200. This means that when implementing PaperLess software, Sage users can rest assured that they are implementing a solution recognised and certified by Sage itself.
Only a Sage Authorised software created by Sage Platinum Developer Partner, can give Sage users the certainty that the software they are implementing works together with their Sage accounting package in a seamless manner. When dealing and manage large volumes of accounting what you need is a software that saves you time and work something that can only be achieved by implementing a solution that works together and boosts the potential of the accounting software you currently use.
The fact is that PaperLess Europe, is allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage. With PaperLess when data is extracted from the invoices it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Platinum Developer Partner like PaperLess Europe can offer.
