With thousands of Finance Professionals using Sage looking at ways to automate invoice processing and invoice scanning processes so that accounting documents can be automatically scanned, processed and posted into Sage without spending much time on manually inputting data and filing invoices, the question that arises is if HMRC allows companies to keep their records digitally or if they need to keep files with hard copies of the invoices.
As you can see on HMRC Website, in fact HMRC does not have any specific rule on how companies must keep their records of their invoices. Companies can stored them in paper, digitally or as part of a software program like PaperLess Document Management for Sage. On their website what HMRC states is penalties can be charged in case company records are not accurate, complete and readable.
What HMRC compatible invoice scanning options can I implement with Sage?
Automatic Invoice Recognition for Sage
Online Invoice Approval with Automatic Approval Workflow
Automatic Archiving of Invoices in Sage
Lookup of Invoices directly from within SageSage
Full Document Management Automation with PaperLess Company Inbox
Sage Certified Document Management Software works fully integrated with Sage making it the preferred choice of Sage users to scan, manage, process and approve invoices. With PaperLess for Sage, invoices are automatically scanned, get their data automatically captured and are automatically attached to the corresponding transaction in Sage, ensuring Sage users are compliant with HMRC directives regarding digital record keeping.
By working together with Sage 50cloud, Sage 200cloud, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online users, PaperLess Document Management for Sage gives Sage users immediate access to automatic invoice scanning, automatic invoice recognition, automatic matching & closing of POs, online invoice approval and automatic upload of invoices into Sage. A powerful set of invoice processing automation features that is allowing Sage users to speed up invoice processing, invoice scanning and invoice approval routines while having all accounting documents automatically archived and easily accessible via a live lookup directly from within Sage.
