The Best Away to Reduce Time Spent on Manual Data Input

Automate Invoice Data and Capture Processes

Automatic Invoice Recognition

PaperLess Document Management gives Accounts Teams access to the best Automatic Invoice Recognition for Sage, Xero, and SAP B1. With PaperLess, Accounts Teams no longer have to manually key in invoice data into Sage, Xero, or SAP B1.

With PaperLess, companies can increase productivity and data accuracy levels by turning invoice data input into a fully automated process.

Based on a powerful two-layer AI-Powered OCR Software, PaperLess Invoice Recognition automatically captures all invoice data. From invoice date and invoice number to invoice gross, net, and VAT amounts, PaperLess Invoice Recognition for Sage automatically extracts it all.

Integrates with

Automating Invoice Data Capture Processes with Automatic Invoice Recognition for Sage, Xero & SAP B1

With PaperLess, automatically capturing invoice data is a fully automated and more accurate process. All Sage, Xero, and SAP users need to do is bring the invoices into PaperLess and run the PaperLess Invoice Recognition Software.

PaperLess Invoice Recognition will automatically capture all invoice data and populate it, allowing accounts teams to review the information. At the same time, due to the seamless integration with Sage, Xero, and SAP B1, PaperLess will also automatically populate the supplier nominal code, tax code, currency, and/or any other relevant supplier default settings.

All that is left is to review the accounting data and post the transactions into Sage directly from PaperLess.

Up until now, invoice data input was a manual, tedious, and time-consuming process. But not anymore – with PaperLess Invoice Recognition, invoice data capture now only takes a few seconds.

How can I Automate Invoice Capture Processes?

As a Sage Approved Software also fully compatible with Xero and SAP B1, you can learn more about PaperLess Invoice Recognition via Sage Marketplace. Book Your Free Online Demo and get an overview of how Invoice Recognition works.

Book Free Online Demo

Automatic Invoice Recognition also for multi-line invoices

For companies that need to automatically capture invoice data on a line-by-line basis, PaperLess offers AI-powered Multiline Recognition, reading multi-line, multi-page invoices with no manual setup, and letting you prompt the AI to group or surface the data exactly how you need it.

Learn more about PaperLess Multiline Recognition

Automatic Invoice Recognition with Online Invoice Approval

Yes, that is right… with PaperLess, you can automate much more than just invoice data capture processes.

PaperLess also offers online invoice approval for Sage, Xero, and SAP, which is the best software for approving invoices.

Like all other features of PaperLess, invoice approval is seamlessly integrated with Sage, Xero, and SAP Business One. This way, PaperLess automates the entire invoice process cycle, from the moment you receive an invoice until it is approved and posted.

Automatically Attach Invoices to Sage, Xero & SAP B1

Another important aspect of PaperLess Software is the fact that invoices are automatically attached to Sage, Xero, and SAP B1.

That’s right — not only does PaperLess take care of inputting invoice data and ensuring that invoices are approved easily, but it also automatically attaches the invoices to Sage, Xero, and SAP B1. This way, accounts teams no longer have to spend time manually archiving invoices.

Even more importantly, with invoices attached to Sage, Xero, or SAP B1, no time is wasted searching for invoices. Accounts teams can easily retrieve them directly from the corresponding transactions.

Full Invoice Processing Automation for Sage, Xero & SAP B1

Unlock full invoice processing automation for Sage, Xero, and SAP B1 with PaperLess. Powered by PaperLess Company Inbox, this powerful module enables accounts teams to easily create automation rules for all invoices received via email.

Once invoices are received in Company Inbox, PaperLess automatically captures all relevant invoice data. Based on the defined automation rules, invoices are then either sent for approval or posted directly into Sage, Xero, or SAP B1 — all through a fully automated process.

Experience Invoice Processing Automation

View Case Studies

We are now in a great position with payment runs and having a true reflection of invoices that are coming into the Trust

Pathfinder Multi Academy Trust

Sabrina Wardell, Finance Manager

The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…

Real Group’s Director

Gary Robinson

I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease

UKFast.Net Ltd

Joseph Ryland, Finance Director

Frequently Asked Questions:

What is automatic invoice recognition?

Automatic invoice recognition is an AI-powered OCR (Optical Character Recognition) technology that extracts structured financial data from supplier invoices without manual typing. It captures invoice numbers, dates, supplier details, VAT amounts, totals, and references required for accurate posting. As a core component of accounts payable automation, invoice recognition prepares transactions for validation and approval within a governed workflow. By eliminating repetitive data entry and improving consistency, it increases efficiency while strengthening data accuracy and compliance across the finance function.

What invoice data can PaperLess capture?

PaperLess captures key invoice fields, including invoice number, invoice date, supplier information, VAT values, gross and net totals, currency, and reference codes required for posting. The extracted data is standardised and structured before review, reducing manual correction time and improving consistency across different supplier formats. This ensures finance teams can validate invoices quickly while maintaining accurate and reliable financial records.

How does OCR improve invoice processing accuracy?

OCR technology removes the need for repetitive manual data entry, significantly reducing human error in invoice processing. By consistently capturing data from structured and semi-structured invoice formats, it ensures reliable extraction across multiple suppliers. Over time, recognition accuracy improves as patterns are refined, which reduces correction cycles and speeds up invoice preparation. This leads to faster validation, improved consistency, and stronger financial control within accounts payable workflows.

Does automatic recognition prepare invoices for posting?

Yes. Extracted invoice data is combined with predefined supplier defaults and coding rules to prepare invoices for approval and posting. By structuring invoice information at the point of capture, the system reduces manual coding effort and ensures transactions are aligned with financial policies. This creates a seamless workflow from invoice receipt through to validation and posting preparation within the accounts payable process.

How does invoice recognition improve audit readiness?

Invoices processed through automatic recognition are digitally stored and directly linked to their corresponding accounting transactions. This ensures documentation can be retrieved instantly during audits, internal reviews, or financial reconciliations. By centralising invoice records within a structured digital archive, organisations strengthen compliance, reduce administrative workload, and improve transparency across the finance function.