What CFOs have realised is that by approving documents electronically they manage to speeds up the document approval process and avoid misunderstandings among colleagues, turning a complicated and time-consuming process into something that flows naturally across the company and over which the finance team can keep full control.
The first thing businesses need to do is to manage all the documents electronically, both accounting and non-accounting. If your business is still processing paper documents manually, it is time to go paperless for a more effective document approval process.
By going PaperLess you are making sure that your company can keep track of their documents in the document approval process. All business documents such as purchase invoices, holiday forms, travel expenses, purchase orders and quotations can be managed by PaperLess Document Approval. For accounting transactions such as purchase invoices, once the document approval process is complete, the person responsible can make a final check on the transactions and amend any accounting lines in the transaction voucher prior to posting into your accounting application.
What CFOs have realised is that in order to implement an efficient document approval process it is key that this process integrates seamlessly with the accounting software being used by the company, this was there is no need to save duplicate documents in different locations and once approved transactions and all relevant documentation can be posted directly into the accounting software.
CFOs using Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra have made clear that their preferred choice is PaperLess Document Management for Sage, because the seamless integration between PaperLess and Sage enables businesses to complete their entire document approval process for both accounting and other documents securely and efficiently.
PaperLess integrates seamlessly with Sage and make sure businesses keep track of their documents in the document approval process. All business documents such as purchase invoices, holiday forms, travel expenses, purchase orders and quotations can be managed by PaperLess Document Approval.
Well, that is really very easy and what CFOs and many other finance professionals have realised is that they no longer need to spend time on going through emails to see who approved that particular document or why changes were made to the accounting data. With a live lookup directly from within Sage 50 and Sage 200 accounting lines finance professionals now have access to the entire audit trail of the approval process, together will all the relevant documentation and accounting information.
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