CFOs and finance directors are under more and more pressure to enhance spend control, lessen manual labor, and guarantee procurement process compliance in the fast-paced financial world of today. Using antiquated tools or disjointed systems to handle purchase order (PO) requisitions has become a bottleneck for many.
For this reason, more and more CFOs are automating the creation, approval, and posting of purchase orders into their accounting systems by utilising PaperLess PO Requisition.
PaperLess offers a simplified PO Requisition process that seamlessly integrates with your accounting software and is fully compatible with Sage 50, Sage 200 Professional, Sage 200 Standard, Sage 200 Evolution, Sage Intacct, Xero, and SAP Business One.
With PaperLess, finance leaders can define approval rules based on amount, nominal code, supplier, department, project, and cost code, ensuring the right people approve the right spend at the right time.
The Ultimate PO Requisition Software for Sage, Xero and SAP Preview
What Makes PaperLess PO Requisition Different?
PaperLess automates the entire requisition process:
- Create PO requisitions directly from within PaperLess.
- Add carriage, discounts, or edit item descriptions easily.
- Automate approval routing based on custom business rules.
- Post approved POs directly into Sage, Xero, or SAP.
- Email the PO to suppliers with one click.
- Track PO approval and goods received status in real time.
PaperLess PO Requisition guarantees increased control and transparency across departments with full visibility and audit trail.
Frequently Asked Questions About PO Requisition in Sage, Xero, and SAP Business One
What is a PO Requisition and why is it important?
A PO (Purchase Order) Requisition is a formal request to purchase goods or services before a purchase order is created. It’s important because it gives companies a way to enforce approval controls, track spending, and avoid unauthorised purchases—all while keeping procurement aligned with budgets.
What’s the difference between a PO and a PO requisition?
A PO requisition is the internal request to buy goods, while a purchase order is the formal order sent to a supplier after approval. PaperLess automates this entire flow—from requisition to PO creation and supplier communication—saving time and reducing manual work.
Can I create custom PO approval workflows?
Yes. You can create flexible approval rules based on amount, department, project, supplier, nominal or cost code. Workflows are automatically applied by PaperLess when requisitions are raised.
How do I create a PO approval workflow in Sage, Xero or SAP B1?
Sage and Xero don’t offer native PO approval workflows. With PaperLess, you can create custom approval workflows that trigger automatically based on defined rules like amount, department or supplier—making compliance and internal control effortless.
In Sage, how do you approve a purchase order?
In Sage approving a PO frequently necessitates manual procedures and outside correspondence. When a requisition is raised with PaperLess, the approval flow is generated automatically according to your rules. After receiving email notifications, approvers can approve through a mobile device or browser, and the PO is then posted straight into Sage.
Is it possible to approve POs online?
Indeed. You can approve PO requisitions using PaperLess through a mobile app or web browser. For remote and hybrid finance teams that require real-time spend control, this is perfect.
In what ways does PO Requisition work with Xero, Sage and SAP?
Sage 50, Sage 200 (all versions), Sage Intacct, Xero, and SAP Business One are all fully integrated with PaperLess. Upon approval in PaperLess, a purchase order is immediately entered into your accounting system and connected to the complete approval history for auditing purposes.
Can I edit PO item descriptions or apply discounts?
Absolutely. PaperLess allows you to modify line item descriptions, apply line-level or global discounts, and even add carriage values—all of which are carried through to the final PO in Sage or Xero.
How do I manage outstanding or approved POs?
PaperLess offers a dedicated view for pending and approved purchase orders. From there, you can give goods as received and even email the PO to suppliers directly from PaperLess.
Can PaperLess track who approved a PO and when?
Yes. Each PO has a full approval audit trail that includes timestamps, approvers, and any comments added during the approval process. This makes it easy to comply with audit requirements.
Can I track the status of a PO requisition?
Yes. PaperLess includes real-time status tracking, allowing users to see which stage a requisition is in, who has approved it, and if it has been sent to the supplier. This visibility improves accountability and speeds up procurement cycles.
Can I edit a PO requisition after submission?
With PaperLess, requisitions can only be edited by users with the right permissions before approval. Once approved, they become locked to maintain compliance and audit integrity—mirroring best practices for financial control.
Is there a mobile app for approving purchase orders?
Yes. With PaperLess, approvers can review and approve PO requisitions via mobile app, making it easier to keep processes moving even when away from the office.
Why CFOs Are Making the Switch to PaperLess
PaperLess was created to satisfy the needs of contemporary finance departments.
- Adaptability to internal controls
- Complete transparency and audit trails;
- Unlimited usage at no additional cost;
- Real-time posting to Sage, Xero, and SAP
These are only a few of the factors that are driving so many Xero, SAP and Sage users to switch to PaperLess. In addition to lowering manual labor costs, CFOs are creating a more agile and legal procurement process with the PO Requisition module.
PaperLess Pricing: Unlimited Invoices, Fixed Prices
PaperLess provides unlimited transactions and invoices under a fixed pricing model, in contrast to other solutions that limit usage or charge per transaction. With complete cost control and scalable automation, there won’t be any surprises.
See PaperLess PO Requisition in Action
Curious about how it operates? To find out why so many finance professionals decide to digitize and automate their PO workflows, schedule your free online demo now.
