News & Articles

Introduction: When Features Stop Being the Differentiator  AP automation is no longer a new concept.  Most solutions offer invoice capture, approval workflows, and integration with accounting systems. As a result, the conversation has shifted. Finance teams are no longer asking whether to automate, but which solution to choose.  At first glance, the differences appear minimal.  […]

Expert analysis from 15 years implementing invoice automation for UK businesses on Sage, Xero and SAP By Diogo Cavazzini, Product & Marketing Director, PaperLess Europe Sage Certified Partner | 500+ UK Finance Team Implementations Since 2011 After implementing AP automation solutions for UK finance teams since 2011, I’ve learned something important: the difference between adequate […]

Introduction: When a Process “Works” but Still Costs More Than It Should Manual invoice processing is often seen as a routine part of finance operations. Invoices arrive, are reviewed, entered into the system, approved, and filed. Payments are made, reports are generated, and the process repeats. From a surface perspective, it works. But for many […]

Manual invoice processing never breaks down completely. That is exactly why UK SMEs keep tolerating it — and exactly why it costs more than they realise. Ask most finance managers at UK SMEs whether their invoice processing works and the answer is usually yes. Invoices come in, someone keys the data, approvals get chased by email, payments […]

Manual invoice entry in Sage Intacct is one of the most avoidable costs in finance. This guide explains how AI-powered OCR invoice capture works, why it matters for Sage Intacct users specifically, and how PaperLess delivers it end-to-end. Sage Intacct is one of the most powerful cloud financial management platforms available to mid-market and enterprise […]

Introduction Sage 50 holds some of the most sensitive data in your business — financial records, payroll information, supplier details, and customer data. Protecting this information is critical, not only for business continuity but also for compliance and trust. This article outlines best practices for securing Sage 50, implementing reliable backups, and reducing the risk […]

Introduction: When Similar Tools Deliver Very Different Results AP automation tools are often presented as comparable solutions. Most offer invoice capture, approval workflows, and integration with accounting systems. On the surface, the differences appear minimal. For finance teams reviewing options, this creates the impression that selecting a tool is largely a matter of preference or […]

Introduction: The Most Expensive Process Is the One That “Works” Across the UK, small and medium-sized enterprises continue to rely on manual data entry within their finance departments. Invoices arrive by email. Staff open them, read them, type the details into the accounting system, forward them for approval, and chase responses when necessary. Expenses are […]

Here is a problem that comes up in almost every finance team at some point. An invoice arrives, it needs to go through the approval process, but it also needs to be in the accounting system now, before that process is finished, because month-end is approaching and your accruals need to reflect it. So what […]

Introduction: The Month-End Close Defines Financial Leadership  For Finance Directors using SAP Business One, the month-end close is more than a routine accounting cycle. It is a visible indicator of financial control, process maturity, and organisational discipline.  When closing timelines stretch deep into the following month, the issue is rarely SAP Business One itself. More […]

Introduction When running Sage 50, one of the most important decisions UK businesses face is whether to keep the software installed on-premise or move to a hosted environment. Both options have their advantages, but the right choice depends on your IT setup, working practices, security requirements, and long-term growth plans. This guide explains the key […]

Introduction: AP Is No Longer a Back-Office Function  In 2026, the CFO’s mandate extends far beyond reporting and compliance. Mid-market CFOs are expected to deliver forecasting precision, protect margins, manage working capital, and build scalable financial infrastructure.  Against this backdrop, CFOs automating AP are not simply improving operational efficiency. They are strengthening financial control at […]

The hidden price of a process that mostly works, and why CFOs and Finance Directors are the last to see it There is a conversation that happens in finance departments across the UK more often than most CFOs and Finance Directors would care to admit. The invoice processing system is not broken. Things get paid, mostly on […]

Sage is the accounting backbone of thousands of UK finance teams. But Sage alone doesn’t automate the invoice process; it handles what comes after the data is entered. This article explains exactly what changes when you add PaperLess: how invoices are captured, approved, matched and posted automatically, with no manual keying and no email chains. […]

Mid-market organisations are under increasing pressure to do more with less. Invoice volumes grow, compliance requirements tighten, and finance teams are expected to deliver faster insights without expanding headcount.  For companies running SAP Business One, accounts payable often becomes a bottleneck rather than a source of control and visibility. Manual invoice handling, approval delays, and […]

Most CFOs and Finance Directors know their Sage system works brilliantly for accounting. The problem isn’t Sage 50, Sage 200, or Sage Intacct; the problem is everything happening around these systems that still runs manually. Your AP team keys invoice data by hand. Approvals disappear into email black holes. You can’t see which invoices are […]