News & Articles

Expert analysis from 15 years implementing invoice automation for UK businesses on Sage, Xero and SAP By Diogo Cavazzini, Product & Marketing Director, PaperLess Europe Sage Certified Partner | 500+ UK Finance Team Implementations Since 2011 After implementing AP automation solutions for UK finance teams since 2011, I’ve learned something important: the difference between adequate […]

Introduction: When a Process “Works” but Still Costs More Than It Should Manual invoice processing is often seen as a routine part of finance operations. Invoices arrive, are reviewed, entered into the system, approved, and filed. Payments are made, reports are generated, and the process repeats. From a surface perspective, it works. But for many […]

Expert insights from PaperLess Europe, a certified PEPPOL Service Provider since 2017 with over seven years of experience implementing mandatory e-invoicing across European markets including Italy, Germany, France, Poland, and Belgium. About This Guide: This comprehensive resource draws on PaperLess Europe’s experience as a PEPPOL Service Provider operating across multiple European jurisdictions. We’ve guided businesses […]

Manual invoice entry in Sage Intacct is one of the most avoidable costs in finance. This guide explains how AI-powered OCR invoice capture works, why it matters for Sage Intacct users specifically, and how PaperLess delivers it end-to-end. Sage Intacct is one of the most powerful cloud financial management platforms available to mid-market and enterprise […]

Introduction Sage 50 holds some of the most sensitive data in your business — financial records, payroll information, supplier details, and customer data. Protecting this information is critical, not only for business continuity but also for compliance and trust. This article outlines best practices for securing Sage 50, implementing reliable backups, and reducing the risk […]

Introduction: When Similar Tools Deliver Very Different Results AP automation tools are often presented as comparable solutions. Most offer invoice capture, approval workflows, and integration with accounting systems. On the surface, the differences appear minimal. For finance teams reviewing options, this creates the impression that selecting a tool is largely a matter of preference or […]

Introduction: The Most Expensive Process Is the One That “Works” Across the UK, small and medium-sized enterprises continue to rely on manual data entry within their finance departments. Invoices arrive by email. Staff open them, read them, type the details into the accounting system, forward them for approval, and chase responses when necessary. Expenses are […]

Invoice approval is where most AP processes slow down, go wrong or lose visibility. Here is what to look for in a solution — and why PaperLess is the choice UK finance teams keep coming back to. For most UK finance teams, the invoice approval process is where efficiency breaks down. Invoices sit in email […]

Introduction: The Month-End Close Defines Financial Leadership  For Finance Directors using SAP Business One, the month-end close is more than a routine accounting cycle. It is a visible indicator of financial control, process maturity, and organisational discipline.  When closing timelines stretch deep into the following month, the issue is rarely SAP Business One itself. More […]

Introduction When running Sage 50, one of the most important decisions UK businesses face is whether to keep the software installed on-premise or move to a hosted environment. Both options have their advantages, but the right choice depends on your IT setup, working practices, security requirements, and long-term growth plans. This guide explains the key […]

Introduction: Why Sage AP Automation Is Now a Strategic Finance Decision  Across organisations using Sage 50, Sage 200, Sage 200 Evolution, Sage Intacct, Sage Intacct Construction, and Sage 50 Canada, accounts payable remains one of the most transaction-heavy and operationally sensitive functions within finance. It touches nearly every department, interacts daily with external suppliers, and […]

The hidden price of a process that mostly works, and why CFOs and Finance Directors are the last to see it There is a conversation that happens in finance departments across the UK more often than most CFOs and Finance Directors would care to admit. The invoice processing system is not broken. Things get paid, mostly on […]

Sage is the accounting backbone of thousands of UK finance teams. But Sage alone doesn’t automate the invoice process; it handles what comes after the data is entered. This article explains exactly what changes when you add PaperLess: how invoices are captured, approved, matched and posted automatically, with no manual keying and no email chains. […]

Mid-market organisations are under increasing pressure to do more with less. Invoice volumes grow, compliance requirements tighten, and finance teams are expected to deliver faster insights without expanding headcount.  For companies running SAP Business One, accounts payable often becomes a bottleneck rather than a source of control and visibility. Manual invoice handling, approval delays, and […]

Most CFOs and Finance Directors know their Sage system works brilliantly for accounting. The problem isn’t Sage 50, Sage 200, or Sage Intacct; the problem is everything happening around these systems that still runs manually. Your AP team keys invoice data by hand. Approvals disappear into email black holes. You can’t see which invoices are […]

For most finance teams, employee expenses remain one of the last manual processes in accounts payable. Receipts arrive by email, via WhatsApp, or stuffed into an envelope at the end of the month. Approval happens over email. Mileage is calculated on a spreadsheet. And someone on the AP team keys it all into Sage, Xero […]