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Sage Invoice Scanning with OCR – Sage Users Top Choice

Click here to find out more about this Sage Certified SoftwareOptical Character Recognition technology is becoming part of the daily routines of accounts departments having to deal with large numbers of invoices, since it allows them to speed up invoice processing routines, reduce time spent on manual data input while increasing data accuracy levels.

OCR technology is transforming the way Accounts Departments work, from Accountants and Bookkeepers to Construction companies and the Hospitality Industry, Optical Character Recognition is the key for companies to process large volumes of documents without the need to increase the headcount.

To put an end to the manual input of data into Sage and automate invoice scanning processes, thousands of Sage users are choosing Sage Certified Invoice Scanning Software with Built-In OCR Technology. A Sage Authorised Solution for Sage 50 and Sage 200 that is rapidly becoming the preferred choice of companies using Sage to automate invoice data input, invoice scanning and  invoice approval processes.

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  • Automatic Invoice Recognition with all data automatically recognized and uploaded to your system reducing time spent on manual data entry and eliminating typing errors.
  • Documents and data easily found and accessed so that no more time is spent on looking for documents, since accounts teams can easily retrieve all invoices via a simple live lookup from within Sage.
  • Sharing information with colleagues and clients in real time, enabling faster communication between departments and with clients, improving productivity and satisfaction levels.
  • Online Invoice Approval Software Seamless Integrated with Sage with the Full Audit Trail of the Approval Process directly linked to your transactions in Sage.
  • Automatic Matching & Closing of Purchase Orders in Sage, with PaperLess automatically matching if invoice amount matches the PO invoicable amount in Sage so that no more time is spent on manually having to check this information. 


How does PaperLess Invoice Scanning Software for Sage works?

The PaperLess invoice scanning solution manages to process both paper and digital invoices. All Sage users need to to is to bring their invoices into PaperLess, run PaperLess Invoice Recognition for Sage and either review the information and post the invoices into Sage or send them for approval with PaperLess Invoice Approval Software for Sage. In this case, once the approval process is finished PaperLess will automatically post the transaction into Sage and link the invoice and the invoice approval history to the corresponding transaction in Sage.

PaperLess does more than invoice scanning. After scanning invoices into PaperLess, the PaperLess automatic invoice recognition feature extracts relevant data from invoices into the PaperLess workspace. PaperLess invoice recognition uses Optical Character Recognition (OCR) technology, which quickly extracts the relevant accounting data from the invoice so the accounting transaction is created for posting into your accounting application.

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With PaperLess Automatic Invoice Recognition software for Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online you can now automatically input all data directly into your accounting software. With more than 80% accuracy levels on invoice recognition your data input process will be much faster and accurate, allowing you to release company resources and allocate them to other tasks.


What to do with all the data extracted from the invoices?

Well that is where things get more complicated, if the OCR engine you are using only extract the data and does not integrate with the software you are using for your accounts, you end up having to copy and paste it into the fields where you want to have that data placed. That is why integration with your accounting software is key to ensure that you fully exploit all the potential your OCR engine has to offer.

PaperLess enables businesses to edit, approve and post directly to their existing accounting applications such as Sage. PaperLess integrates seamlessly with Sage, meaning there is no need to give up your current accounting application when going paperless. Every time you post a transaction with the relevant document attached to Sage synchronisation happens instantly in the background.

Using Remote Access, the PaperLess invoice scanning solution enables multiple branches to work more efficiently. This means invoice recognition can also be run on scanned invoices in PaperLess anytime and anywhere via the Internet.

Check out Sage Additions catalogue and see how PaperLess powerful document management features integrate seamlessly with Sage, allowing you to have all your documents directly linked to your transactions in Sage so that you can easily manage and find all your documents.

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Ask now for your free online demo and in 20 minutes you will find out how PaperLess software allows companies to effectively archive and link all documentation directly to their accounting transactions. See also how Automatic Invoice Recognition associated with powerful workflow features automates the entire process from the moment documents are receive until they are posted into your accounting package.

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