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Document Management with OCR – The new trend among Finance Professionals

Finance Professionals, Accountants, Bookkeepers as well as all other Sage users have now the possibility to automate their data input processes with PaperLess Document Management with built-in OCR engine for Sage.

Being a Sage Developer PaperLess was able to develop a powerful integration with both Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online that allows Sage users to reduce the time spent on manual data input by 80% automating invoice processing routines.

How does it work?

PaperLess Document Management for Sage uses two layers of sophisticated OCR (Optical Character Recognition) technology to recognise the information on your invoices. With Automatic Invoice Recognition, PaperLess OCR software extracts the relevant data from your invoices quickly so that your organisation can save time and reduce manual data entry.

PaperLess document imaging system handles multiple suppliers and multiple invoice formats. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and many other accounting applications so there is no need to give up your current accounting application.

Businesses can run invoice recognition for Sage on multiple invoices at the same time, making invoice processing a simple, easy and fast process. With PaperLess Invoice Management software companies are saving time and reducing manual errors. Paperless even checks for duplicate transactions when running invoice recognition for better document management. aged.

Take a look at the video to see how PaperLess Automatic Invoice Recognition for Sage works

 How does PaperLess OCR Software work?

After the invoice recognition extracts the relevant data from invoices to PaperLess, your colleagues can edit accounting information and send accounting transactions to other team members for approval.

PaperLess document management offers Document Approval functionality so that your team can approve documents with comments in PaperLess. PaperLess integrates with your existing accounting application so you can post transactions with the relevant documents directly into your accounting application from PaperLess. Your colleagues will also be to view the transactions at a later stage both in the accounting application and in PaperLess.

Additionally, businesses can also manage their non-accounting documents in the Other Document Archive securely and efficiently. PaperLess document imaging system enables businesses to manage both accounting and other documents in separate archives, so there is no need for companies to compromise their security.

Comprehensive user rights protect your data and documentation so each user can have access to one or more archives in PaperLess with different levels of user rights authorised. Keeping general business documents in the PaperLess Other Documents Archive separate from the PaperLess Accounting Archive provides further security for your accounting records. In one single window in PaperLess you can easily configure all your user rights.

How to achieve Full Document Management Automation?

Under the concept ‘From email direct to Sage including Automatic Matching and Closing of Purchase Orders’, PaperLess Company Inbox is an exclusive feature of PaperLess software allows Sage users to fully automate invoice processing routines, by setting automation rules to emailed invoices sent from suppliers.

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Book Online Demo

Ask now for your free online demo and in 20 minutes you will find out how PaperLess software allows companies to effectively archive and link all documentation directly to their accounting transactions. See also how Automatic Invoice Recognition associated with powerful workflow features automates the entire process from the moment documents are receive until they are posted into your accounting package.

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