Many companies are still using the conventional methodology Scan to Archive, which means they only digitise paper documents for archiving purpose. Unfortunately, countless manual errors happen every day because of the old fashion way of processing workflow in an organisation.
However, there are good news for Sage users who now have access to All-In one automation for Sage, with Automatic Data Capture and Online Invoice Approvalfully integrated with Sage 50cloud, Sage 200cloud, Sage 200 Standard Online and Sage 200 Extra Online.
Yes, manually processing data entry and exchanging paper documents among different departments can be time consuming and costly once mistakes are made. That is why thousands of Sage users have chosen to Go PaperLess and get All-In one automation on their document management processes and invoice processing routines.
Here are some tricks on how you can also get All-In One invoice processing automation and experience the same benefits thousands of Sage users are already having. The trick is in capturing the data at an early stage of the work flow process is critical for your business.
Digitising your paper documents as early as possible in your work flow processes saves tremendous time and money as it is more efficient to handle documents electronically. Everyday business receives documents from partners, customers, suppliers, and so on. It is important to be able to add documents at an early stage in order to reduce manual data entry and manual errors.
There are often two ways of receiving documents nowadays: Via emails and by posts. You can drag and drop documents attached in your emails into PaperLess workspace that integrates with various popular accounting applications such as Sage . You can also scan paper documents into PaperLess workspace and handle all the electronic documents without juggling between different windows. PaperLess Printer also helps you to print documents from your computer to PaperLess central system so you keep all your documents organized in one place.
Every business deals with invoices. How to handle these invoices on time and correctly is a critical issue. We often realise after several months that invoices from previous months were not issued and no one in the organisation really bothers to trace them back until the last minute! That is because entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.
Automatic invoice recognition using the smart OCR technology (Optical Character Recognition) can extract all necessary data from your invoices into PaperLess, enabling you to also edit and adding accounting lines and then send them to other colleagues for approval within the PaperLess workspace.
For companies that receive many invoices from the same supplier on a regular basis, you can create a customised template for a particular supplier so next time you run automatic invoice recognition on the invoice from the same supplier you don’t need to edit accounting lines over and over again. The best part is yet to come. You can then post batched up invoices directly into your accounting application such as Sage because PaperLess integrates seamlessly with Sage 50 and Sage 200. The synchronisation happens in the background instantly.
As you can see, it is very beneficial for companies, no matter how big or small, to use these features that will improve their work flow efficiency. It saves you not only time and money but also lots of panadols! If you have been struggling with your current document management method, try a paperless solution by starting with the above two changes.
Well, simply because only a Sage Authorised software created by Sage Platinum Developer Partner, can give Sage users the certainty that the software they are implementing works together with their Sage accounting package in a seamless manner. When dealing and manage large volumes of accounting what you need is a software that saves you time and work something that can only be achieved by implementing a solution that works together and boosts the potential of the accounting software you currently use.
The fact is that PaperLess Europe, is allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage. With PaperLess when data is extracted from the invoices it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Platinum Developer Partnerlike PaperLess Europe can offer.
By bringing together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Emailed Invoices, PaperLess Document Management software has become the preferred choice for Sage 50cloud, Sage 200clund, Sage 200 Standard Online and Sage 200 Extra Online users.
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