Speeding-up invoice processing times, invoice approval processes and invoice archiving routines are some of the many challenges Finance Professional from all business sectors face on a daily basis. The goal is to do more work without having to increase the headcount and that is where technology plays a major roles, with Finance Professionals using Sage having decided to implement document management software with built-in OCR technology so that invoice scanning and process routines can be speed up and accounts departments can work in a more efficient manner.
First of all, it is important to explain what OCR technology is and why is it becoming increasingly used by Finance Departments. OCR stands for Optical Character Recognition, a technology that automatically capture the data from invoices so that no more time is spent on manually keying in data. For this reason, OCR software are becoming part of the daily routines of any finance professional dealing with a large number of documents. By speeding-up invoice processing routines and reducing the need for manual data input OCR technology is transforming the way Accounts Departments work.
Depending on the accounting software package being used Finance Professionals need to make sure they choose the best solution for their needs. The preferred choice among Finance Professionals using Sage has been the Sage Certified Document Management solution created by Sage Developer Platinum Partner, PaperLess Europe.
PaperLess Document Management for Sage uses Automatic Invoice Recognition to extract the relevant data from invoices, so businesses can reduce manual data entry and increase organisation’s efficiency. This means that more time is left to work on the matters that cannot be dealt with by any software and that require the know-how and expertise of finance professionals who until now used to spend hours in front of a computer manually keying in data or on archiving and organising invoices
PaperLess Document Management Software integrates seamlessly with Sage 50 Accounts, Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online,so businesses can post accounting transactions directly from PaperLess into Sage using the PaperLess invoice recognition for Sage. They can also view the transactions with the relevant documents in Paperless at a later stage.
PaperLess Document management software is designed for easy usability. This means that Accounts Departments can utilise less skilled members of the team, controlling what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers, before posting directly into your accounting application.
PaperLess as a built-in Online Invoice Approval system that allows you to streamline the document approval process within your company while, at the same time, ensures that you have the complete audit trail of the approval process directly linked to your transactions both in Sage 50cloud, Sage 200cloud, Sage 200 Extra Online and Sage 200 Standard Online.
As all other features of PaperLess Document Management software, the document flow is also seamlessly integrated with Sage. With a powerful set of automation tools you can set-up automatic workflows and notifications, meaning that documents can be brought into PaperLess, have their data automatically extracted by PaperLess Automatic Invoice Recognition and then based on the supplier, department, cost unit responsible or department have the documents automatically sent for approval.
Well, that is because PaperLess Document Management offers automation levels that only a Sage Platinum Developer Partner can achieve. A powerful solution which had its quality recognised by Sage UK itself who distinguished PaperLess software solutions with the certification for both Sage 50 and Sage 200. This means that when implementing PaperLess software, Sage users can rest assured that they are implementing a solution recognised and certified by Sage itself.
Only a Sage Authorised software created by Sage Platinum Developer Partner, can give Sage users the certainty that the software they are implementing works together with their Sage accounting package in a seamless manner. When dealing and manage large volumes of accounting what you need is a software that saves you time and work something that can only be achieved by implementing a solution that works together and boosts the potential of the accounting software you currently use.
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