CFO Trends – Document Management with Built-in OCR for Invoice Processing Automation

Click to find out more about this Sage Developer's SolutionFully and seamlessly integrated  with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online, PaperLess Document Management software allow companies to automate their data input processes at, at the same time, enables them to have the information in Sage and the corresponding documents directly attached to it in an easy and automatic manner.

Automatic Data Input, what’s that all about?

PaperLess software has an Optical Character Recognition (OCR) system that uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant data from your invoices. The PaperLess Automatic Invoice Recognition handles multiple suppliers with multiple document formats and also supports XML invoices.

PaperLess OCR is designed for easy usability so your accounting department can utilise less skilled members of the team, controlling what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting transactions directly into your existing accounting application.

Book your free online demo of PaperLess Document Management

PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats can be easily managed. Automatic Invoice Recognition makes PaperLess the preferred choice of Finance Professionals using Sage to automate invoice processing routines, saving time and reducing manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

PaperLess integrates with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online and many more accounting applications so running automatic invoice recognition for Sage is quick and easy. Synchronisation happens at the background instantly. PaperLess invoice recognition for Sage allows businesses to post transactions directly into your existing accounting application. All transaction types can be prepared and then posted from PaperLess saving time and reducing manual delays.

Is Online Invoice Approval available for Sage users?

Yes, companies can now enjoy hassle-free workflow management with PaperLess Document Management for Sage. PaperLess enables businesses to manage all their electronic documents and complete the workflow process by using automatic invoice recognition, workflow approval and many other smart features in PaperLess software.

PaperLess integrates with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online so that Finance Professionals can upload and approve documents, view transactions created in Sage with the relevant documents, and use invoice recognition for Sage to reduce manual data entry and manual errors.

With over 1700 installations in Europe, businesses are also using PaperLess for better workflow management within the organisation.

Click here to find our more about PaperLess Invoice Approval

Click here to find our more about PaperLess Invoice Approval

1. Simple workflow management

PaperLess office software is easy to use for efficient electronic document management. Documents can be added from emails or computer to the PaperLess workspace. Digitise any paperwork as early as possible in the workflow process by scanning them into the PaperLess workspace.

Since PaperLess integrates with many popular accounting applications such as Sage, there is no need to give up your existing accounting application in order to use PaperLess. After the documents are ready, you can post them from PaperLess directly into Sage.

Find out more about PaperLess Invoice Approval

2. Smart workflow management

PaperLess automatic invoice recognition extracts all the necessary data from invoices. It is quick to run the invoice recognition. This function allows businesses to create a customised template for each supplier so it saves time to edit accounting lines every time you receive an invoice from the same supplier.

When the invoices are posted to Sage, you can view them both in Sage and in the PaperLess Accounting Archive. Transactions can be posted with the relevant documents attached from PaperLess into Sage and can be viewed at a later stage in PaperLess.

3. Secure workflow management

The PaperLess Document Approval function is critical for a better workflow management. Companies can assign both accounting and other documents to responsible colleagues within the PaperLess workspace, so they are able to view, approve, and notify each other without sending documents back and forth via emails.

Remote Access allows organisations to work with their team anywhere and anyplace via the Internet without compromising security. Secure user rights give different levels of access rights to certain folders for certain colleagues. This is useful especially when a team would like to collaborate in a project but do not want others to view accounting documents.

Book your free online demo of PaperLess Document Management

Book Online Demo

Ask now for your free online demo and in 20 minutes you will find out how PaperLess software allows companies to effectively archive and link all documentation directly to their accounting transactions. See also how Automatic Invoice Recognition associated with powerful workflow features automates the entire process from the moment documents are receive until they are posted into your accounting package.

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