The Challenge: Automating Invoice Processing for Greater Efficiency
As part of WolfLabs‘ five-year growth strategy, the company identified its most data-heavy processes to maximise productivity savings. It became clear that processing Purchase Invoices (PIs) and sending Sales Invoices (SIs) for the Accounts Department was one of the most repetitive and time-consuming tasks.
With an increasing volume of invoices, WolfLabs needed an automation solution that could streamline invoice processing in Sage 200 with minimal human interaction. Something vital for the company to cope with the increasing number of invoices received daily.
Huge time savings, easy to use, and excellent customer service!
Jenny Foss, Operations Director at WolfLabs
PaperLess Invoice Processing – The Choice of WolfLabs
Following multiple consultations to explore the different solutions available in the market, PaperLess stood out to WolfLabs mainly due to:
- Seamless automation of the entire invoice processing – from receiving invoices to posting them into Sage 200, PaperLess can fully automate the entire cycle
- Outstanding customer service – quick response times and expert support from the very first contact
- Ongoing software improvements at no extra cost – PaperLess has been delivering several improvements and even new features without any extra charge, all is covered by the yearly maintenance paid by the customer
- Cost-effective pricing – offering excellent value for money compared to competitors, especially considering that the yearly fee included unlimited number of invoices and transactions.
How PaperLess Transformed Invoice Processing at WolfLabs
Following the implementation of PaperLess, almost all invoices received at WolfLabs are automatically processed by PaperLess Invoice Processing. This has reduced time spent on manual data entry quite significantly while, at the same time, has improved the accuracy levels of WolfLabs accounting date.
How does this automation work?
- Invoices are sent directly to the company inbox in PaperLess
- PaperLess automatically recognises and processes invoices, identifying the supplier and extracting key details such as invoice number, date, values, and PO number
- Invoices are then posted directly to Sage 200, completing the PO process seamlessly
A fully automated processed that is powered by PaperLess Company Inbox with WolfLabs considering this to be the most valuable feature of PaperLess Software, enabling them to handle large volumes of invoices effortlessly while ensuring accuracy and compliance.
PaperLess has completely transformed our invoicing process… Moving to automation has been more than worthwhile.
Jenny Foss, WolfLabs’ Operations Director
Results: 75% Increase in Productivity
According to Jenny Foss, the results speak for them selves and companies should not hesitate when considering implementing PaperLess. The representative adds that “we did have to adjust our processes slightly for the software to work how we needed it to for our company, but the software is adaptable and Paperless have been extremely helpful with the process and have excellent customer service response times.”
Words that clearly show the client’s satisfaction with the results delivered by PaperLess with WolfLabs seeing a dramatic improvement in efficiency, achieving:
- 75% increase in productivity levels – Invoice processing time reduced from 4 hours per day to just 1 hour
- Significant time savings, allowing staff to focus on higher-value tasks
- Easier staff training and coverage during absences, thanks to an intuitive, largely automated system
- No need to hire additional accounts staff, saving on salary costs despite increasing invoice volumes
Competitive Advantages with PaperLess
With the continued growth of the business and increasing invoice volumes, WolfLabs can now stay on top of invoice processing without expanding the Accounts Department. This scalability ensures they can grow efficiently while keeping operational costs under control.
Final Thoughts: A Smarter Way to Manage Invoices
For businesses looking to streamline invoice processing and integrate seamlessly with Sage 200, WolfLabs highly recommends PaperLess. The combination of automation, efficiency, and excellent customer support makes it an essential tool for any growing business.
