Kjøs is a certified public accountant company authorized by the FSA and a member of the Norwegian Association of Authorised Accountants (NARF). With offices in Hamar, Norway, the company is proud of being in the cutting edge of technology, being PaperLess software considered as one of the main factors for it. For Olav Kjøs, Kjøs Regnskap’s Managing Director, “PaperLess is truly the leading product and it has changed the way we do accounting.”

Kjøs Regnskap started using Paperless back in 2009 with the goal of gaining competitive advantages by using the latest technology. Using digital management of documents, based on a capture-process-archive methodology, was the best way for an accounting company to achieve those goals and, at the same time, “to get rid of the most paper handling and solely work on the screen,” says Olav Kjøs.

• Gain competitive advantages and differentiation factors
• Get rid of paper handling and work digitally
• Increase processing speed
• Reduce the time spent on posting transactions
• Be positioned as a company in the cutting-edge of technology

The company representative considers that PaperLess was the obvious choice since the other options were either very expensive or too complicated so “…there was not any competing software in the picture…” adding that the big difference between before and after the installation of PaperLess software is that “now we can process accounts entirely online” eliminating the complicated and time consuming process of going through several piles of paper documents to do the accounts.

Kjøs Regnskap is also benefiting from a reduction of time spent on posting invoices into Mamut accounting application, along with a significant reduction of the storage space needed. The company Managing Director states that the gains PaperLess brought to the company are“…impossible to estimate…” but that definitely PaperLess has given them significant competitive advantages, namely the “possibility to remain being seen as a company that relies in cutting-edge technologies to provide the best service to their clients and also to differentiate that service through PaperLess ClientAccess, with more than two dozen licenses currently in use.”

ClientAccess is a powerful PaperLess feature only available to accountants who are part of PaperLess Accountants Programme, which allows them to give secure remote access to their clients so that they can send documents directly through PaperLess, be part of the document approval process and view all transactions posted into the accounting application. A powerful mix of features that can go up to full access to all PaperLess features, including Automatic Invoice Recognition.

• Provide Secure Remote Access to Clients
• Find all data fast and easily with PaperLess powerful search features
• Handle all invoices in PaperLess including the ones in EHF/XML format
• Eliminate paper-based accounting
• Continuously gain of differentiation factors

PaperLess powerful search features allowing users to have access to all transactions in the accounting application, whether or not they were posted through PaperLess, are also something valued by this PaperLess client. Being the one responsible for creating Kjøs Regnskap’s periodic reports and the annual accounts, Olav Kjøs considers as an extremely valuable PaperLess feature “…the search possibilities in the ledger, customer and supplier…” making his job much easier and faster than before.

The company representatives are also very pleased with the way all the installation process went, stressing the importance PaperLess Business Partner, Grenland Data, had during the entire process and the continuous monitoring, follow-up on the client needs and the training provided, making the entire process very smooth and easy.

Satisfaction with PaperLess software is clearly visible across Kjøs Regnskap, with the company Managing Director, Olav Kjøs stressing that “one of the members of our team, who probably was a little sceptical when we decided to adopt PaperLess software, now says that it is unthinkable to go back to paper-based accounting.”

For the company representative after “6 years working with PaperLess software it is important to keep moving in order to be able to keep up our advantage, being that handling of XML invoices in EHF format in PaperLess is an important tool to keep differentiating our offer.”