Maelor Foods is a UK state of the art poultry processing facility that, due to the growing volume of invoices and paperwork, felt the need to ensure that streamlining accounts payable processes became a priority. Challenges with manual approval workflows and keeping track of invoices were among some of the challenges to be able to cope with the increasing number of invoices, hence why the processing facility decided to implement PaperLess Software. A decision that has transformed the way the company manages invoices and approvals.
“PaperLess has made it easier to archive and retrieve documents, improved our approval processes making it much easier to have full visibility over invoice workflow processes.”
Maelor Foods Team
The Challenge: Reducing Paper-Based Workflows & Improving Efficiency
Prior to the implementation of PaperLess, Maelor Foods had a lot of paper pushing between people and needed to be able to improve the approval process, which was one of the main goals that led to the implementation of PaperLess. This paper pushing and difficulties to keep control over approval processes was causing delays in invoice approvals and difficulties accessing invoices. The company needed a solution to:
- Reduce amount of paper invoices going around and cut down on printing costs.
- Streamline invoice approval processes so that there were no more delays,paper pushing between people and it would be easy to keep track of invoices.
- Simplify invoice archiving, ensuring invoices and purchase orders were always at hand.
The PaperLess Solution: Cost-Effective & Seamlessly Integrated
Maelor Foods explored multiple solutions, however its cost-effectiveness and ease of transition made PaperLess stand out. The software’s document recognition capabilities, online invoice approval and seamless integration with Sage and with the company’s existing workflows made PaperLess Invoice Processing the ideal choice for Maelor Foods.
- Quick & straightforward implementation – A smooth transition with on-site training and ongoing support.
- Customised enhancements – PaperLess took Maelor Foods’ ideas on board and implemented key changes like Static Filters for easier document retrieval.
- Remote Approval Capabilities – Managers can now review and approve invoices from anywhere, eliminating process bottlenecks.
The Results: Increased Visibility & Efficiency
Since implementing PaperLess, Maelor Foods has seen significant operational improvements:
- Faster, more efficient invoice approvals – No more chasing paperwork.
- Better document visibility – Instant access to invoices and purchase orders.
- A streamlined accounts payable workflow – Reducing manual handling and improving accuracy.
- Continuous software improvements – New modules and updates keep PaperLess aligned with business needs.
Final Thoughts
With PaperLess, Maelor Foods has successfully modernised invoice processing, reduced printing needs, and enhanced financial control. The company continues to benefit from ongoing software updates and new features, ensuring their processes remain efficient and scalable.
Looking to transform your invoice processing like Maelor Foods? Book a free demo today and see PaperLess in action!
