For CFOs and Finance Directors looking to reduce costs, improve visibility across the accounts payable cycle and streamline invoice processing, B-Tech’s success with the implementation PaperLess for Sage 200 – a Sage Add-On Approved AP Automation Solution – offers a clear example of the results that can be achieved. This testimonial makes it clear how PaperLess enables automated invoice approval, dual authorisation workflows, and full invoice audit trails, all seamlessly integrated with Sage 200.
Company: B-Tech International Ltd.
Solution Used: PaperLess for Sage 200
Key Results:
- 50% time savings in invoice processing
- Improved visibility and tracking of invoice approvals
- Strategic cost savings across multiple supplier contracts
The Challenge: Manual Processes Slowing Down the Business
Like many other businesses, B-Tech was experiencing significant issues with invoice processing. Their invoice authorisation process was being handled via email, which was not only time-consuming but also led to payment delays and a lack of visibility over who had authorised what. The business needed a smarter way to handle accounts payable.
“It’s halved the time spent on processing invoices allowing me to move onto other things.”
Jack Davis FCCA, Financial Director at B-Tech
The team set out to find a solution that could automate and streamline invoice processing while providing clear audit trails and tracking for approvals.
The Solution: PaperLess for Sage 200
After assessing different options, PaperLess was the obvious choice due to the ease of use and affordability. Another key factor when choosing PaperLess was the seamless integration with Sage 200, since B-Tech wanted a solution that would not disrupt existing workflows but improve them.
The Implementation: Smooth, Customised & Supportive
The implementation of PaperLess at B-Tech was described as “very smooth”. The team invested time upfront to train the software to recognise key invoice fields — a process that quickly paid off.
One challenge B-Tech identified early on was the number of email notifications being sent for invoice approvals. Senior staff found this distracting. PaperLess responded by customising the software to send just one summary email per day, a change that significantly improved usability.
The Results: Faster, Smarter and Cost-Saving Invoice Management
The impact of implementing PaperLess has been significant. Time spent processing invoices was reduced by approximately 50%, freeing up staff to focus on more strategic tasks. Importantly, the system introduced dual-level authorisation, which not only improved controls but also encouraged cost-awareness across the business.
Strategic Cost Savings
Although difficult to quantify precisely, B-Tech reported clear examples of cost-saving outcomes since implementing PaperLess:
- Cancelled unused phone lines
- Switched to a new waste disposal provider at 1/5th of the previous cost
- Changed courier service to achieve 15% savings
- Cancelled several software contracts that were no longer needed
According to B-Tech, since PaperLess was implemented, numerous contracts have been changed or cancelled making substantial savings.
Why PaperLess? The Features That Matter
B-Tech highlighted several PaperLess features that have become essential to their accounts payable process:
- Full audit trail and tracking of invoice authorisations
- Quick invoice retrieval with one-click access (compared to multiple steps in Sage 200)
- Dual-level approval workflows, ensuring better control and governance
According to the company’s representative, before implementing PaperLess the company was uploading invoices to Sage 200, which required several clicks to view an invoice. With PaperLess, it’s just one click.
Looking Ahead: A Strategic Role in Finance Operations
PaperLess now plays an integral role in B-Tech’s finance strategy, enabling streamlined dual authorisation, better tracking, and smarter decisions through increased visibility.
While several software upgrades have been released, the experience has been seamless and non-disruptive for users.
Ready to reduce invoice processing time and unlock real cost savings like B-Tech did?
Discover why CFOs and Finance Directors across the UK and Ireland are choosing PaperLess for Sage 200 to digitise their invoice workflows and improve cost control.
Book your free demo now and see PaperLess in action.
