Horizon Environment, T/A Pestokill, faced a key challenge: ensuring purchase invoices were properly approved while maintaining efficiency across the Group. With invoice approval being a critical requirement, Horizon needed a digital solution that could provide stronger control and reduce the time spent on manual invoice processing whilst ensuring a seamless integration with Sage Intacct.
When Horizon bought a new firm that was already using PaperLess for Sage, so the acquiring company saw this as the chance to make processes across the Group more consistent. It was evident that they should use PaperLess since it would let them work with their current systems while also giving them more control and automation enabling the company to take over the AP process of our acquired company without the need to hire an additional employee.
Objectives of Implementation
The main goals were:
- Establish an online purchase invoice approval process compatible with Sage Intacct.
- Save time by automatically capturing key invoice data such as invoice numbers, amounts, and dates so that the accounts team no longer have to spend time on manually keying in this data.
- Ensure compliance with Group approval requirements without adding extra administrative burden.
Why PaperLess?
PaperLess was the clear choice for Horizon Environment. The company that Horizon had just acquired was already using the software successfully, so integrating and using it throughout the whole group was a no brainer since it would help Horizon speed up operations, make sure the entire group was using the same software, and avoid having to deal with complicated integrations with other systems.
Modules and Features in Use
Horizon Environment now uses several PaperLess modules, including:
- Purchase Invoice Approval – enabling invoices to be automatically sent for approval, ensuring compliance with Group requirements. At the same time, PaperLess also enables the finance team to keep full control and monitor the status of the approval workflows ensuring no invoices are lost and that things are approved on time.
- Automatic Invoice Scanning & AI-powered OCR – speeding up data entry by extracting key details automatically.
- Rules, Regions and Aliases – customisable features that accelerate processing and improve accuracy.
- Accounting Templates – helping standardise the posting process.
These features have been particularly valuable in reducing manual tasks, improving processing speed, and ensuring a higher level of control.
PaperLess for Sage Intacct – Results Achieved
The main benefits Horizon reports include:
- Higher control over purchase invoice approval processes.
- Time savings through automation of invoice capture and posting.
- No need to increase headcount when taking over the AP function of the acquired company, resulting in significant cost avoidance.
While some legacy routines took time to adapt, the system now provides consistency and visibility across the Group.
As Horizon explains:
“PaperLess for Sage Intacct made it possible for us to have better control of the purchase invoice process, and save time doing so.”
Horizon Environment Team
Competitive Advantages
By implementing PaperLess, Horizon Environment gained the ability to integrate the AP process of the acquired company into its operations seamlessly. This was achieved without additional recruitment, proving the efficiency and scalability of the solution.
PaperLess in Horizon’s Own Words
Horizon Environment recommends PaperLess to businesses looking to digitise and automate their Accounts Payable function:
“PaperLess can help to speed up the AP process while also enabling a higher level of control with the possibility of sending invoices for approval directly in the system. We highly recommend using all functionalities for recognition, such as Regions and Aliases, to gain the full benefit of the software.”
Horizon Environment Team
Conclusion
For Horizon Environment, PaperLess has delivered improved control, greater efficiency, and the ability to manage Group-wide invoice approval processes without additional staff. By combining automation with strong approval workflows, PaperLess has become a key tool in supporting Horizon’s finance operations.
