How Spreadex Ditched the Manual Invoice Nightmare (and Why They Haven't Looked Back)

With an ever-increasing number of documents within the purchase ledger cycle, which exposed how inefficient Stenball Group’s processes were, the company was facing a choice of either increasing headcount or looking for technology to remove those inefficiencies and streamline document management processes. According to Steve Kitney, Stenball’s Financial Controller, with the implementation of PaperLess for Sage “we have grown by approximately 25% and we have been able to deal with the increased volumes with no increase in headcount.”

SPEEDY ACCESS TO THE INVOICES ALLOWS FASTER ANSWERS TO CLIENTS AND AUDITORS

PaperLess is a great system to use as it is a lot faster than approving the pile of paper

The efficiency of the purchase ledger function has increased substantially since implementing PaperLess with increased control of documents and audit trails being the biggest advantages.

I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease

The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…

Exceeding all client’s expectations, PaperLess software originated savings and increased productivity levels across the entire company. A project that went even further with the development of a brand new integration between PaperLess and EQUE2 Construction for Sage 50 Accounts, giving answer to GPF Lewis and many other construction companies’ needs.

In a strategic decision the leading provider of licensed retail and hospitality training in the UK – CPL Training - decided to implement PaperLess Document Management for Sage in order to improve office efficiency. The results are clear with the renowned institution experiencing reductions of up to 90% in manual data input and a much faster and trouble-free document approval process.