How Spreadex Ditched the Manual Invoice Nightmare (and Why They Haven't Looked Back)

Since 1972 The Accounting Centre has been providing a differentiated and personalised service to businesses. As part of this strategy, the practice decided to implement a solution so that the clients no longer had to send their documents by post/email and that, at the same time, would enable them to automate the bookkeeping side of the business.

The Ivy Collection is a distinguished multi-brand restaurant business with over 100 sites. The company offers an all-day casual dining experience in sophisticated brasseries and neighborhood cafés across the UK and Ireland.

Britain's longest-established joinery specialist, Allan Brothers Ltd, was using a manual process for handling invoices, which involved coding and entering them into Sage 50, printing and distributing them for authorisation, and storing them in archive boxes. This process was time-consuming, error-prone, and costly, and did not provide adequate controls or visibility over the invoice workflow.

Due to the large number of invoices received on a daily basis, Site Equip had the need to implement a Document Management Solution that would enable the company to streamline Accounts Payable Processes. However, with the company using Sage 50 it was vital that the document management software to be implemented could ensure full compatibility with this Sage product.

The Challenge AFF Holdings, like many other companies using Sage 50, wanted to find a way to deal with the massive number of invoices to be processed into Sage. At the same time, the company also had the need to speed up invoice authorisation processes and reduce the number of duplicate invoices.

As a group of companies engaged in engineering and construction, Hallquar Engineering Services - HES – felt the need to streamline the approval process required before posting invoices into Sage 50. The company would also need to ensure that people on site could have easy access to invoices pending approval as well as filled invoices.

In this case study we will leave you with another client's testimonial which clearly shows how Pathfinder Multi Academy Trust is automating invoice approval processes with PaperLess Sage for Education.

Access Mobility was established as a specialist company in 1997 and since then has been fitting adaptations and internal alterations for local authorities, housing associations, charities and private users so that the less able among us can stay in their own homes.