OCR technology made possible for Finance Professionals to put an end to manual data input, increase data accuracy levels and automate invoice processing routines giving companies significant competitive advantages. However, companies need to be aware that in order to maximize the potential of this technology, the Optical Character Recognition software needs to be integrated with the accounting software, otherwise it will not know what to do with the data captured from the invoices.
For Sage users the solution is PaperLess Document Management software, a powerful invoice processing system created by Sage Developer, PaperLess Europe. PaperLess enables businesses to convert PDF to OCR by using two layers of sophisticated OCR (Optical Character Recognition) technology to extract information from your invoices directly into PaperLess workspace.
PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.
Converting PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.
How does PaperLess Document Management for Sage work?
First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.
Converting PDF to OCR is quick and easy at the start of the workflow process. PaperLess integrates with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and many more accounting applications because synchronisation happens instantly at background.
After documents are converted from PDF to OCR, PaperLess invoice recognition for Sage and other accounting applications allows businesses to post transactions directly to your existing accounting application. All transaction types can be prepared and then posted from PaperLess saving time and increasing efficiency. Documents are available to view in the Accounting Archive instantly without any waiting because PaperLess integrates with many accounting applications such as Sage, Pastel, Microsoft Dynamics NAV, and Mamut.
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